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Payroll Survival Guide

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Pain Free Payroll Software
(such as QuickBooks®)
National Firms
(such as ADP® / PayChex®)
Customer Support Free. As your trusted advisor, we’re here to help you whenever you have a question. Extra charges apply. Included
Direct Deposit Free Extra charges apply. Extra charges apply.
Email Reminders Timely email reminders remind you of all important deadlines. Online reminders exist, but they are not automated. No reminders available.
Access You can run payroll from any computer with internet access (OR we can do everything for you, once you send us hours). You must use the computer where your accounting/payroll software is installed. You must make yourself available on their schedule to submit hours by phone or online.
Setup We do the set up for you, there’s nothing to install on your end. Software and tax table updates required. No help with new hire reporting, W-4s, I-9s. Paper-intensive manual process.
Paycheck calculations Instant and guaranteed accurate. Instant and guaranteed accurate (but requires ongoing tax table updates). Paycheck calculations are delayed from the time you report hours.
Paychecks Print instantly on blank or pre-printed check stock – either at our office or yours. No blank check printing option. Delivered to your office for an extra fee.
Tax Impounding Your choice: pay tax with each payroll run or wait and pay when due later - you choose ! Depends on service selected. Taxes are withdrawn on each payday, typically several weeks before they are due.
Electronic tax payments and filings Electronic 940s, 941s, 944s, W-2s, and e-file for most states (or we provide signature-ready forms). Electronic functionality available for 941s, and very few states. The service takes care of taxes for you, for an extra fee.
Export Easy data download to QuickBooks®, QuickBooks Online, , Excel or CSV file formats Works only with QuickBooks. Downloads data to QuickBooks, but as journal lump-sum. There are no split level details available.
Price Plans from $50/month. FIxed fee monthly so you know exactly what you will pay !! Pricing can vary greatly by service selected. Pricing varies by no. of employees and payroll runs. Additional fees for direct deposit, quarterly filings, delivery fees, W-2s etc.

For more information on our payroll offering, please contact us at 1-888-223-2468 xx 103.

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Payroll CPA, LLC dba Pain Free Payroll | 1-888-223-2468
Offices in California, Colorado and New York